FHWA’s PPP Toolkit for Highways Privacy Policy

We respect your right to privacy and will protect it when you visit FHWA's PPP Toolkit for Highways.

This Privacy Policy explains our online information practices only, including how we collect and use your personal information. It does not apply to third-party Web sites that you are able to reach from this Web site, nor does it cover practices of other areas within the Department of Transportation. We encourage you to read those privacy policies to learn how they collect and use your information.

What We Automatically Collect Online

We collect information about your visit that does not identify you personally. We can tell the computer, browser, and web service you are using. We also know the date, time, and pages you visit. Collecting this information helps us design the site to suit your needs.

Other Information We May Collect

When you visit our Web site, we may request and collect the following categories of personal information from you:

• Contact information
• Comments about the Toolkit
• Request for technical assistance

Why We Collect Information

Our principal purpose for collecting personal information online is to provide you with the information you need and want, address security and virus concerns, and to ease the use of our Web site.

We will only use your information for the purposes you intended, to address security or virus threats, or for the purposes required under the law. See "Choices on How We Use the Information You Provide" to learn more. We collect information to:

• Respond to your complaints
• Reply to your "feedback comments"
• Fulfill requests for reports and other similar information

Sharing Your Information

We may share personally identifiable information you provide to us online with representatives within the Department of Transportation, other federal government agencies, or other named representatives as needed to speed your request or transaction. In a government-wide effort to combat security and virus threats, we may share some information we collect automatically, such as IP address, with other federal government agencies.

Also, the law may require us to share collected information with authorized law enforcement, homeland security, and national security activities. See the Privacy Act of 1974 below.

Choices on How We Use the Information You Provide

Throughout our Web site, we will let you know whether the information we ask you to provide is voluntary or required. By providing personally identifiable information, you grant us consent to use this information, but only for the primary reason you are giving it. We will ask you to grant us consent before using your voluntarily provided information for any secondary purposes, other than those required under the law.

Information Practices for Children

We do not intentionally collect information from children under the age of 13. If in the future we choose to collect personal information from children, we will comply with the Children's Online Privacy Protection Act (COPPA).

Cookies or Other Tracking Devices?

A "cookie" is a small text file stored on your computer that makes it easy for you to move around a Web site without continually re-entering your name, password, preferences, for example.

We do not use cookies on this Web site.

Securing Your Information

Properly securing the information we collect online is a primary commitment. To help us do this, we take the following steps to:

• Employ internal access controls to ensure the only people who see your information are those with a need to do so to perform their official duties
• Train relevant personnel on our privacy and security measures to know requirements for compliance
• Secure the areas where we hold hard copies of information we collect online
• Perform regular backups of the information we collect online to insure against loss
• Use technical controls to secure the information we collect online including but not limited to:
  • Secure Socket Layer (SSL)
  • Encryption
  • Firewalls
  • Password protections
• We periodically test our security procedures to ensure personnel and technical compliance
• We employ external access safeguards to identify and prevent unauthorized tries of outsiders to hack into, or cause harm to, the information in our systems.

Your Privacy Rights Under the Privacy Act of 1974

The Privacy Act of 1974 protects the personal information the federal government keeps on you in systems of records (SOR) (information an agency controls recovered by name or other personal identifier). The Privacy Act regulates how the government can disclose, share, provide access to, and keep the personal information that it collects. The Privacy Act does not cover all information collected online.

The Act's major terms require agencies to:

• Publish a Privacy Act Notice in the Federal Register explaining the existence,character and uses of a new or revised SOR
• Keep information about you accurate, relevant, timely, and complete to assure fairness in dealing with you
• Allow you to, upon request, access and review your information held in an SOR and request amendment of the information if you disagree with it.

When the DOT collects information from you online that is subject to the Privacy Act (information kept in an SOR), we will provide a Privacy Act Statement specific to that collectedinformation. This Privacy Act Statement tells you:

• The authority for and the purpose and use of the information collected subject to the Privacy Act
• Whether providing the information is voluntary or mandatory and
• The effects on you if you do not provide any or all requested information.

For more information, please contact:

Michael Saunders
Federal Highway Administration, Program Manager for Public-Private Partnerships

michael.saunders@dot.gov

(202) 366-4816 phone
U.S. Department of Transportation
Office of the Federal Highway Administrator
Nassif Building, Room 4213
400 7th Street, S.W.
Washington, DC 20590